Time Entry Overview

The Time Entry module allows you to enter time and attendance transactions without a time clock. You can use an Internet connection and a PC to enter your transactions.

If you are accessing TimeSaver for the first time, see the Introduction chapter of the TimeSaver User’s Guide for directions on how to install a security certificate and eliminate security popup messages. To read step-by-step instructions for accessing the Time Entry User's Guide and the complete TimeSaver documentation library, see TimeSaver Documentation.

The tabs that display on the Time Entry page depend upon the modules your organization is using, as well as the enrollment options your manager specified for you. For example, you may see only the Timestamp tab if your manager specified that you are only authorized to enter timestamp transactions. The Employee Schedule tab displays only if your organization uses the TimeSaver Scheduling module. The Benefits tab displays only if your organization is using the optional Benefit Tracking functionality and if you have been assigned a benefit plan.

TimeSaver uses three labor levels and provides flexibility for naming the labor levels. Throughout TimeSaver documentation you will see the default names for the levels: Site, Department and Position. If you see a different name on your TimeSaver web page, it is because your organization is using the flexible labelling feature. For more information, see Labels for Labor Levels.

Depending upon the options set up when you were enrolled as a Time Entry user, you can do one or more of the following tasks:

Enter timestamp, in/out, pay code, and project transactions.
Enter units, hours, or dollars for a defined set of pay codes.
Update and delete transactions in Time Entry as long as your time card has not been approved or signed off.
Attach notes to a transaction.
Create a template for entering multiple transactions at once.
View and print an audit trail of all transaction edits, including edits your manager made if you are a validated employee.
View and print transactions for the selected time period.
View and print your schedule based on the pay period displayed (if your organization uses the optional Scheduling module in TimeSaver).
View and print a list of pay codes you can use.
View and print a list of project codes you can use.
Request time off and view and print benefit balances.
Approve or undo approval of your time card for the pay period displayed.
Change your Time Entry password.

Understanding Validation

After you log on to Time Entry, a (Validated) or (Not Validated) label displays in the title bar of your web page browser next to your user ID.

The Validated label means that you have a matching badge number and are recorded as an active employee in the main TimeSaver application. The Not Validated label can mean one of the following:

You are enrolled as a Time Entry user with no matching information in the main TimeSaver application.
You have matching information in the main TimeSaver application but your status is inactive (perhaps you are on leave).
Your TimeSaver records have an effective date in the future.

If your designation is Not Validated, you can enter transactions in Time Entry, but the In and Out punches disappear after you save them. They are sent to the View Invalid Transactions module of TimeSaver where your manager must correct the transaction or complete your validation in TimeSaver.

Field Descriptions

Following are descriptions of the fields that display at the top of the Time Entry page.

Employee	Displays your name.
Time Period	This field defaults to Current Period (pay period). You can also select Previous Period, Next Period, or Date Range to record the types of transactions for which you have security rights. If you select Date Range, the date range must contain the boundaries of a pay period for you to approve or undo approval of your time card.
From and To Dates	If you selected Date Range in the Time Period field, enter a date or click the calendar icons to select a specific date in each field.
Refresh (button)	Click to refresh a tab with data for the selected time period.
Approve (button)	Click to approve your time card. Depending on how TimeSaver is set up for your organization, this button may not display if the pay period has been signed off by your manager. In this case a manager must reverse the signoff or your organization must enable the feature that will allow employee approval after manager signoff. You cannot approve a time card for a selected date range unless the boundaries of the date range cover a pay period.
Undo Approval (button)	If your manager has not yet signed off on your time card, you can reverse approval of the time card by clicking the Undo Approval button. After your manager has signed off on time cards for your pay group and site, you cannot make any changes to your Time Entry transactions unless the manager reverses the sign off. You can see notation of the manager's sign off in the status area at the lower left of the Time Entry page. The ability to approve and undo approval of your time card depends upon whether you were enrolled with access to one or both features. For more about approval, see Time Entry - Approve Time Card Page.
Change Password (button)	Click to change your password.
Status	This area at bottom left of the page displays status as of the current date and time, the date and time you last logged on, and the number of minutes you have been logged on. When appropriate, it also shows the ID of the user who signed off on your time card, and the date and time of your approval. If you are looking at a date range, sign-off information displays when the boundaries of a pay period are within the selected date range. If you decline to approve a time card, Declined or Declined with Comments displays in this area. Click the Declined link to see comments if any were entered. For more about the approval process, see Time Entry - Approve Time Card Page.
Hours Worked/Hours Paid	If you are a salaried or nonexempt employee, this field displays on the right above the grid on the Time Entries tab. When you click the Time Entries tab, Hours Paid or Hours Worked displays first depending upon your pay frequency. Use this field to toggle back and forth between the Hours Paid and Hours Worked view.