Use the Approve Time Card window to confirm the approval of your time card for a pay period.
The ability to approve and undo approval of your time card depends upon whether you were enrolled with access to one or both features.
You cannot enter new transactions after you have approved the time card.
Approving a pay period also approves all previous unapproved pay periods. Reversing approval for a pay period does the same for the approved pay periods that follow it.
If your time card changes (except for hourly rate changes) after your initial approval, the approval may be reversed and you may see a banner when you log back in that reminds you to approve the time card again. Depending on how TimeSaver is set up, you may be able to decline the time card with or without comments. And if email notifications have been set up, messages are sent under the following circumstances: when your time card changes and needs re-approval, a message to the manager if you decline the changed time card, and a message to you when the manager acknowledges the decline.
To read an overview about Time Entry, which includes additional field and button descriptions, see the Time Entry Overview.
Accessing the Page
Log on to Time Entry and make the following selections:
Select the correct Time Period ~Click the Approve button
Field Descriptions
Attestation Statement |
This statement displays on the Approve Time Card popup window if your organization requires you to attest to the accuracy of your time card. Select the check box next to I Agree to the above statement. |
OK |
Click to approve your time card. |
Cancel (button)
|
Click to cancel the approval of your time card. |
Approval Alert: Your time card for pay period < > is ready for approval. (banner) |
If your time card is ready for approval or your previously approved time card has changed, this banner displays when you log in to Time Entry. Your organization must activate this feature. In the banner, click the link that contains the begin and end date of the affected pay period. When you see the tab that displays the changes, review the changes and approve or decline the time card. Depending on how TimeSaver is set up, you may be required to enter comments if you decline the time card. |
Time Card Action Required (dialog) |
This dialog displays when the time period for an approval has expired. This also confines your Time Entry tasks to the affected tab and pay period until you have approved or declined the affected time card. Click Go to Approval to approve or decline the time card. If you decline, confirm the decline and enter comments, if they are required. Click Done. If you are set up for email notifications, you receive a message when the manager acknowledges the declined time card. After reviewing a declined time card a manager will acknowledge it to indicate that a resolution is reached. If there is further disagreement on the resolution of the declined time card, you should communicate directly with your manager and follow any of your organization's applicable processes to reach a resolution. |