Time Entry Procedure - Recording Timestamp Transactions

The first active tab on the Time Entry page is the Timestamp tab (if you are enrolled to enter timestamp transactions). Recording a timestamp is similar to using a time clock.

For more detailed explanations of the fields described in the following steps, see the Time Entry - Timestamp Tab topic.

To record a timestamp transaction, do the following:

1. Log on to Time Entry and make sure the Timestamp tab is selected.
2. If you need to record a transaction for a site other than your home site, select another site from the Site field.
3. If you need to record a transaction for a different department/position, choose from the selections in the Department/Position field.

Your manager may have specified an option during enrollment that restricts your ability to enter secondary departments. In this case, the Department/Position field does not display.

If you need to record a transaction for a department/position to which you have not been assigned, select Unlist from this field.

4. Select the Log Off After Transaction check box if you want to log off from Time Entry without returning to the Time Entry page after the transaction has been recorded. This option may have been selected for you during enrollment.
5. Click Add Punch to enter your timestamp transaction. The current date and time displays just under Add Punch. The date and time are synchronized to your home site time (adjusting for time zone and daylight saving time as needed). If schedule restrictions were set for you and you enter a punch outside of those times, a warning message prevents you from recording the punch. After clicking Add Punch, the Insert Timestamp Punch popup window displays (if you were enrolled to see the confirmation).
6. From the Insert Timestamp Punch window (if applicable), click OK to save the timestamp transaction.

The Insert Timestamp Punch window displays for a certain number of seconds. If you do not click OK or Cancel in that amount of time, the transaction is automatically recorded. If the window never displays, check with your manager to see if the confirmation popup was not activated in your Time Entry enrollment.

If you were enrolled in Time Entry with punch restrictions, you are not allowed to punch back in too soon after punching out.

If you work to a schedule and your manager or organization has set up restrictions around your in and out punches, you cannot record a punch that is too early for the start of your schedule or too late for the end of your schedule for the day.

If you select the Log Off After Transaction check box (or if your manager selected this option for you during enrollment), you are automatically logged off after entering a timestamp punch.