Pay Codes Procedure - Defining Pay Codes

Entering Pay Code Information

To define information for the pay code, use the following steps.

For more detailed explanations of the fields described in the following steps, see the Pay Codes - Pay Codes Tab topic.

1. From the Pay Codes page, make sure the Pay Codes tab is selected.
2. In the New Pay Code ID field, enter a code to identify the new pay code. When editing an existing pay code, a Pay Code field displays in place of the New Pay Code ID field.
3. If editing an existing pay code, select the effective-dated record you want to modify from the View Date field.
4. In the Description field, enter a description for the pay code.
5. Enter the date this pay code goes into effect in the Effective Date field.
6. From the Cost Category field, select the labor cost category for the pay code.
7. From the Billing Type field, choose the Dollars, Units, or Hours billing type.
8. In the Clock Pay Code ID field, enter the numeric ID that you want employees to enter at the clock when using this pay code.
9. Select the Count Towards AutoPay Makeup to Minimum check box to identify a pay code as one that will be used by AutoPay to calculate Makeup to Minimum Pay.
10. Use the Don’t Pass to Payroll check box to specify whether or not you want the pay code to be included on a separate line on the Payroll report and on the S36 Export File.
11. Use the fields in the Dollar Billing Type Options area to specify options for a pay code with Dollars selected as the Billing Type.
    1. Select the Count Towards Weighted Average check box if you want the dollar amount for the pay code to be included in the calculation of the Weighted Average overtime method (when computing multiple positions overtime rate).
    2. Select the Count Towards 7i check box if you want the selected pay code to be included in the 7i calculations.
    3. Select the Piece Rate check box to indicate that the dollar pay code is treated as a piece rate.
    4. Use the Rate Factor field to define the rate factor for the piece rate.
    5. Select the Allow Special Clock Entry check box to allow this pay code to be entered at the clock.
    6. From the Clock Entry Code field, select a clock entry code for this pay code.
12. Use the fields in the Unit Billing Type Options area to specify options for a pay code with Units selected as the Billing Type.
    1. Select the Count Towards Weighted Average check box if you want the pay code amount to be included in the calculation of the Weighted Average overtime method (when computing multiple positions overtime rate).
    2. Select the Count Towards 7i check box if you want the selected pay code to be included in the 7i calculations.
    3. Use the Rate Usage field to specify the rate used for a Units pay code.
    4. After making a selection from the Rate Usage field, enter the Unit Rate or Rate Factor. This factor is multiplied by the employee’s regular rate of pay.
13. Use the Hour Billing Type Options area to specify options for a pay code with Hours selected as the Billing Type. You can specify how overtime is calculated, and how these hours are reflected on the Payroll Report.
    1. Select the Deduct from Salaried Hours check box to deduct pay code hours from salaried hours.
    2. Use the Credit to Hours Worked check box to specify whether the pay code hours are included with the hours line on the Payroll Report and the S36 Export file.
    3. Select the Deduct from Hours Worked check box to deduct the hours for this pay code from hours worked.
    4. Select the Count as a Day Worked check box to indicate that this pay code will automatically conform to the Minimum Minutes for Day Worked setup parameter regardless of the number of hours worked. TimeSaver uses this field when calculating consecutive days and when calculating the Probationary Day count when the Probationary Date is based on Days Worked.
    5. Select the Count Towards Daily Overtime check box to indicate that pay code hours are counted as hours worked when determining if the daily overtime limit has been exceeded.
    6. Select the Count Towards Weekly Overtime check box to indicate that the pay code hours are counted as hours worked when determining if the weekly overtime limit has been exceeded.
    7. Select the Global Holiday Pay Update check box to indicate that you can use this pay code for holiday pay.
    8. Select the Override Pay to Schedule check box to indicate that for the selected pay code, pay to schedule-generated hours are overridden for any day for which the pay code is used.
    9. Select Count Towards Benefits Eligibility to have this pay code used for calculating benefits eligibility.
    10. Enter the rate factor in the Rate Factor field.
14. When accessing an existing pay code (or after saving a new pay code), view the two display-only fields display at the bottom of the Pay Codes tab. The Changed By field shows the user ID of the person who last edited the record. The Changed Date/Time field shows the date and time the record was last saved.

Selecting Pay Code Groups

To assign pay code groups (defined on the Pay Code Groups page) to a specific pay code, use the following steps.

For more detailed explanations of the fields described in the following steps, see the Pay Codes - Available Pay Code Groups Tab topic.

1. Click the Available Pay Code Groups tab.
2. To assign pay code groups to the selected pay code, review the pay code groups in the Available Pay Code Groups area, and then use the buttons to move the appropriate pay code groups to the Selected Pay Code Groups area.
3. When you are finished entering or editing information on the various tabs of the Pay Codes page, click Save.